Franklin’s Solicitors require an experienced legal secretary to start immediately.  All enquiries by email to doreend@franklins-solicitors.co.uk

Job description

Job Title: Conveyancing Secretary

Department: Conveyancing

Reporting to: A Senior Lawyer

Role Description

The Conveyancing Secretary role will focus on general secretarial and administrative duties.

Key responsibilities

1. Providing secretarial and administrative support to a Solicitor/Lawyer in the conveyancing department
2. Audio/copy typing (digital dictation) of all correspondence and documents using Microsoft Word, the firm’s word-processing and digital dictation systems;
3. Case and paper management’ – printing correspondence, collating and indexing enclosures and ensuring correspondence is delivered in a timely fashion;
4. Client care including sending out all client care letters, liaising with existing and established clients about ongoing or new matters;
5. Dealing with new client enquiries;
6. Managing incoming written and electronic communication in an accurate and efficient manner and ensuring that appropriate and timely action is taken in response;
7. Booking appointments, arranging meetings and managing diaries;
8. Liaising with estate agents, solicitors and clients where required
9. Attending to clients in person and on the phone
10. Opening and amending new client matters on LEAP, the firm’s document management system to ensure that all relevant information is entered correctly and kept up-to-date;
11. Completing case-related external and internal forms and documentation and entering information where relevant into the firm’s case management system;
12. Undertaking departmental-specific administrative tasks as required by the fee earner/partner in charge of the department;
13. Electronic and manual filing of documents;
14. Undertaking administration tasks such as photocopying, scanning, faxing, printing, filing as may be reasonably required.

 

Person Specifications

It is essential that you are able to satisfy the below specifications. We have indicated when the below are not essential but desirable.

Skills

Legal Experience and knowledge of conveyancing is desirable

Excellent audio/copy typing skills

Excellent communication – convey information clearly and accurately, both orally and in writing

Excellent organisational – strong administrative and document management skills, time management and workload planning

Excellent Word processing skills

IT (Microsoft 2016 Office suite) including database (desirable)

 

Knowledge

Previous experience as a Conveyancing Secretary

Familiar with the process for completing and filing stamp duty forms and Land Registry applications online and via Land Registry portal

Good understanding of the conveyancing process

Manual and electronic file management

Taking new client enquiries

Preparing, collating and ordering documentation

Good level of numeracy

Willingness to assume additional responsibilities

Knowledge of Anti-Money Laundering rules and procedures

 

Ability

Attention to detail

Flexibility and adaptability.

Quality focus

 

Qualities

Enthusiastic

Common sense

Self-motivated

Initiative and problem-solving skills

Punctual and reliable